JUNE 25, 2003



Commissioner Tony Romo, Deputy Commissioner Sandy Blumberg, Associate Director – Jerry Wilhite, Treasurer - Curt Castagna, Financial Secretary – Lori Boaz, Ace Coaching Coordinator – Larry Bruyere, Member Services - Wendy Goldstein, Statistician - Annie Fisher, Ice Convenor – Dave Monshaw and Secretary - Shari Osborn 


Ducks, Dragons, Red Wings, Lightning, Stars, Wave, Bears, Icemen, Sun Devils, Jr. Ice Dogs, Jaguars, Jr. Kings, Knights, Eagles, Senators, Panthers, Leafs, Gulls, Sabers, Express, Mariners, Wolves and Blackhawks 


Riptide, Coyotes & Tigers 


Chris Jarvis – Hockey Giant

Reynolds Cafferata – Riordan & McKinzie

Charles Fedak, Certified Public Accountant 

Deputy Commissioner Sandy Blumberg called the meeting to order at 7:30 p.m. 


The minutes were distributed for review. Larri Woertler moved to approve minutes. MOTION WAS SECONDED AND CARRIED. 


Chris Jarvis from Hockey Giant distributed sample 10% discount cards. These cards will be issued to each player registered with SCAHA. Cards will go out to Team Managers after rosters are submitted. 


Sandy reported that at the annual CAHA meeting, Lisa England was voted in as a new CAHA Director. There are currently three vacancies on their Board of Directors; decision of whether to fill those positions will be made within the next 30 days. There was some discussion on the upcoming coaching clinic for advanced certification. Charlie Feurtsch was elected as the new CAHA President and Tony was nominated for 1st Vice President. They did not fill any of the positions, 1st, 2nd, 3rd Vice President, Treasurer, Secretary, etc. Those positions will be filled by the Board of Directors by email within the next 30 days.  


Tony reported that a special hearing was held before the CAHA meeting involving the two people SCAHA had previously suspended. Each side had an opportunity to present their case. A decision was made by CAHA to suspend both for 5 years from all CAHA activities. SCAHA had previously suspended both for 2 years. The 5-year suspension will override our 2-year suspension. 

Tony distributed for review the current rules changes. USA Hockey has made change regarding use of pucks for Mites & Squirts; all Mites & Squirts must now use the blue pucks for both practices and games. Suggestion was made that SCAHA purchase the blue pucks for all Mite & Squirt teams, discussion followed. Rick Kent moved to have SCAHA purchase 25 pucks for each Mite & Squirt team. MOTION WAS SECONDED AND CARRIED.



Curt distributed for review the current financial statement for end of current fiscal year. Review was conducted of Balance Sheet, Profit & Loss Statement, Profit & Loss Budget versus Actual, Deposit & Check Detail and Proposed Budget for 2003/2004. Also distributed for review was summary from Charles Fedak of the results of the reconciliation, which was performed and how it was reported on the Amended Returns for SCAHA. Tax returns have been filed, the only outstanding issue with the tax returns at this time is the filing of 1099’s. Both Reynolds Cafferata and Charles Fedak will address the 1099 issue tonight before the Board.  

Curt reported that the Executive Board interviewed three attorneys to assist with the IRS filings. Curt introduced Reynolds Cafferata of Riordan & McKenzie who was selected to represent us.  

Mr. Cafferata reviewed the current legal status of the tax situation. One issue still unresolved is payments that were made to coaches. Some of those payments were in excess of $600 and if you make a payment to someone in excess of $600 for services, you are required to file 1099’s. If these payments were for reimbursement for expenses and not services, then no 1099's are required. It was also suggested that we should consider requesting from previous Tier I Director and Commissioner reimbursement for legal and accounting fees. These expenses would not have been incurred by the organization if they had not conducted activities in the manner that they did. It is money out of the organizations pocket. Question and answers followed including discussion regarding 1099’s. Tim Rodda moved to 1099 all coaches for full amount shown in books and let them have burden of showing expenses. MOTION WAS SECONDED AND CARRIED. 

Charles Fedak was introduced and was available for discussion and questions. It was recommended that we might want to request reimbursement from the individuals involved for legal and accounting fees, which have been incurred. To dates we have paid $23,000 in accounting fees and $5,000 in legal fees. In addition we will have $50 penalty for each 1099 per year, which needs to be filed.  

Raoul Smyth moved to defer decision about whether we pursue this until process is complete and have a better understanding of IRS implications, fines, etc. Tim Rodda seconded. Discussion followed regarding motion. Raoul Smyth made an amendment to motion, we ask each potentially responsible party for reimbursement of expenses to date and defer decision for legal action to collect until we know full amount. MOTION WAS SECONDED AND CARRIED. 


Larry reported that it is still sketchy regarding proper requirements for coaches certification requirements this year. Ron White is currently trying to get the correct information. He hopes to have the final answer at the August 20th Pacific District Advanced Coaches Clinic in Reno. Sandy reported that at the CAHA meeting because of the Advanced Coaching Clinic that is coming up there was some concern people may not realize that they need to take it. They recommended that all bench personnel at the Midget Tier I & Tier II would be required (they believe) to have an Advanced Coaching Certification. That includes trainers or anyone else on the bench; they will no longer be allowed to be there unless they have the advanced certification. The recommendation was that you make sure all bench personnel Midget Tier I & Tier II have the advanced certification. They also believe that it will be moving from Reno next year to Alaska. It may also become necessary for Head Coaches at the Bantam & PeeWee Tier Level. Further discussion followed regarding proper certifications for Tier levels. Larry stated that he will check into next few days and will let everyone know. He recommended that coaches go forward and receive the certification, most likely will need next year. 


Sandy thanked everyone who worked on the Rules Committee. Changes were distributed for review and discussion. Question was raised regarding 22.01; it was asked if there is an issue how quickly clubs respond to requests for release. Tony responded that at the last meeting it was discussed that we need to set-up guidelines for responding to requests. It was recommended that if a club doesn’t respond within 7 days to request for release, then the parent could submit request to board after 7 days. It was stated that the clubs need to acknowledge by the 7th day and respond with decision within 14 days. The Executive Committee will also respond to appeals by the 7th day with final determination within 14 days in regards to the 25% rule. Review and discussion followed regarding updates and changes to rules.  

It was recommended that we add to 17.05 that all members who sign letters of intent clearly understand that signing that letter of intent is gaining access to the league as a member through their organization that they are signing with. Not only are they abiding by the SCAHA rules but also they are acknowledging by the letter of intent that it is in addition to any bylaws or rules that they might have to commit to with their own organization.  

Larri Woertler moved to accept rule changes as modified. MOTION WAS SECONDED AND CARRIED. 

Sandy reported that with the USA Hockey & CAHA rules changes this year, it is important to make sure that everyone is clear on what they are. Make sure when doing letters of intent that the parent has the back pink copy because that is where the SCAHA Conditions of Membership are printed.  

Justin Buckley Memorial Team Sportsmanship banners were distributed. Mite A – Express; Mite BB – Mariners, Mite B – Pasadena Maple Leafs, Squirt A – Jr. Ducks 2, Squirt BB – Jr. Kings, Squirt B – Wolves, PeeWee A – Riptide, PeeWee B – Senators 1, Bantam A – Express 1, Bantam B – Tigers, Midget 17 – Wolves, Midget 16 – Ice Dogs, Midget B – Sun Devils. 

We are in the process of creating SCAHA Club Membership Renewal similar to CAHA Membership Renewal. At this point, we are going to ask for information to have on file for each club as reference materials. Should assist us with player issues as well as create a historical file on behalf of the club. Items that are required are on the sheet which was handed out and are due back at next meeting. 

STOP patches will be purchased by SCAHA in bulk for new members. If clubs need additional patches for other players than new they will be able to purchase them from SCAHA.  


Dave Monshaw distributed the preliminary schedule for review. It will be updated soon with declarations, playoffs, etc. Discussion followed regarding being able to squeeze in additional preseason games to assist with declaring teams. It was recommended that some games be added during week and also need additional Saturday ice to assist with the scheduling. Incorporated into the schedule will also be weekends to assist with Tier scheduling for Norcal & SCAHA to cover the 100%. Tier teams will need to be available on those weekends.  


Annie reported that she is working on the new scoresheets. Registrars will be able to print the team rosters off of Cyber Sport. It was recommended that labels be used due to the players not having to sign the score sheets. A new permit to play has been added, one will be used for tournaments and one for exhibition games. 


Wendy reported that the Registrar training was held last Saturday.  

Next meeting is August 13th in Lakewood. 

Meeting adjourned 10:15 pm.